What separates Medical Genesis in an industry of solid professionals is its ability to provide Information Management Solutions nationwide while still offering individual attention to our clients. Although Medical Genesis is vast in its presence and manages well over 5,000,000 containers alone, our goal is not to become the largest Records Management company, but the one that excels in servicing its customers. We are committed to evaluating the needs of each company individually and tailoring a solution, using one of our services, or a combination of services, to fulfill your unique needs. Each vertical market has a different business model, law firms are highly active; hospitals require STAT deliveries with a human life in the balance; with banking one tape in the wrong hands can be worth millions, the wrong tape delivery could shut down an entire operation. Each model requires different services and different service levels. We at Medical Genesis understand your needs. With over 20 years experience servicing various vertical markets, we will work with you to identify your requirements and challenges. Our experience can provide insight and solutions you may not have considered. Together, we will give you what you need, for your industry, your operation and your business. We welcome you to view some of our solutions, evaluate our case studies and review our informative articles.  If you would like to speak to a Medical Genesis associate directly contact us.  Let us show you the Medical Genesis difference and help all the pieces of your records management program work together.

Healthcare

Healthcare and the world of medicine is a practice based on precision, promptness and performance. Taking that cue, Medical Genesis has customized a Records and Information Management Solution that incorporates the key factors needed in the medical field while maximizing our services. Securely storing medical records, while allowing them to be accurately tracked and available at a moment's notice, is at the core of Medical Genesis's Medical Records Management plan. Add to this Medical Genesis absolute commitment to remaining 100% Compliant with all city and state regulations, and you begin to understand the broad scope of Medical Genesis's capabilities in Healthcare Information Management. Medical Genesis's Healthcare Information Management Suite seamlessly links every department - Accounting, Billing, Patient Services, Compliance, Medicine, Human Resources, and Information Technology - in order to reduce costs, increase access and improve care. These foundations need to be maintained even as Medical Records Management is migrating to the digital world where Electronic Medical Records (EMR) have become an absolute requrement. Our Scan-On-Request service is the optimum method for upgrading your Medical Facility's ERM capabilities. Medical Genesis will scan and digitally store all records within our eVaults. These documents are available to manage online via eAccess at the click of a mouse, while still remaining available for physical delivery whenever necessary. With eAccess access from  any computer, your patients' records are instantly available from any office or computer and you can take full advantage of our complete menu of services via our secure web portal.

Legal Information Management

Law firms are Medical Genesis's largest client base and for good reason. The legal industry must adhere to some of the most rigid standards in Records Management. A firm must protect their clients’ interests while keeping compliant with federal, state and local regulations as well as court requirements. Failure to comply can result in loss of client confidence, malpractice suits, stiff penalties and fines. Medical Genesis has decades of experience in the legal industry. We have seen the legal definition of Records Compliance change from paper to now include electronic data. In fact, it’s estimated that as many as 90% of records are now electronic, in the form of emails, instant messages and even telephone text messages and voice mails. Through our professional affiliations and our ongoing educational programs, Medical Genesis stays on top of the changes in the legal field and in the industries of your clients. An effective Records Management program will combine all technologies to bring you an integrated approach. Medical Genesis can help manage your records needs and your case load by offering customized solutions for your firm’s needs. We can store your paper records in our state of the art hard copy records center. We can Scan-on-Request, giving you immediate digital access to your paper records. We can convert all your records to digital in our OnlineRecordsCenter. We can work with you to establish a retention program. We also recognize that a law firm is a business. We will work with you to develop a system that will link every department, including human resources, accounts payable, accounts receivable and IT. Your database will be password protected giving each member of your staff access to only those records he or she needs. Each of Medical Genesis's Information Management Services are available on our exclusive web based eAccess technology, you are always assured of a complete record of chain-of-custody, from record creation to its destruction. eAccess gives you 24/7 access from any internet connection and is the most intuitive and convenient in the industry. You can order services with a click of the mouse, an email, phone call or fax. Medical Genesis guarantees its services will be both on time and accurate.

Financial Information Management

The Financial Services industry produces billions of transactions a year. The industry is highly regulated, with new regulations making their way through Washington.  Financial firms turn to Medical Genesis to help stay legally Compliant, and to help adapt to new regulations.  Medical Genesis is headquartered just a stone’s throw from New York’s financial district, with eleven strategic worldwide locations.  Medical Genesis solutions automate document processes and workflow, ensure Regulatory Records Compliance and properly manage this vast amount of information efficiently and within budget. At its core, the business of banking, financial services in general, is fundamentally about managing information. Much of this information resides in the form of documents, both paper and electronic, which are widely distributed across a financial institution's many locations and systems. The need to manage these documents more efficiently is both an enterprise-wide and line-of-business requirement. Whether driven by the necessity to streamline core processes such as lending or account opening, improving the quality of customer interactions, or fulfilling compliance mandates, Medical Genesis provides the solution. Medical Genesis has decades of experience in the financial industry. We have seen the legal definition of records change from paper to now include electronic data.  In fact, it’s estimated that as many as 90% of records are now electronic, in the form of emails, instant messages and even telephone text messages and voice mails.  Through our professional affiliations and our ongoing educational programs, Medical Genesis Information Management Systems stays on top of the changes in the legal field and in the industries of your clients.  An effective Records Management program will combine all technologies to bring you an integrated approach.  Medical Genesis can help manage your records needs and your case load by offering customized solutions for your firm’s needs, all while helping control costs.  We can store your paper records in our state of the art hard copy records center.  We can Scan-On-Request, giving you immediate digital access to your paper records.  We can convert all your records to digital in our Online Records Center.  We can work with you to establish a retention program. We will work with you to develop a system that will link every department, including human resources, accounts payable, accounts receivable and IT.  Your database will be password protected giving each member of your staff access to only those records he or she needs.  Each of Medical Genesis's services are available on our exclusive web based eAccess technology, you are always assured of a complete record of chain-of-custody, from record creation to its destruction.  eAccess gives you 24/7 access from any internet connection and is the most intuitive and convenient in the industry.  You can order services with a click of the mouse, an email, phone call or fax.  Medical Genesis guarantees its services will be both on time and accurate.

Retail Information Management

Retail businesses are the most space intensive of almost any business. Every square foot lost to records, means less space devoted to your business. The retail industry also creates a lot of documents, both paper and electronic. You straddle the fine line between being able to access customer and vendor information while needing to protect customers’ privacy and your company’s financial records.  The retail industry has been notorious for being ahead of the technological curve. The more efficiently you handle records, the faster you can process sales and the faster you can grow your business. Medical Genesis recognizes a retail operation’s need for security, privacy, speed and complete accuracy.  We know that a hiccup in your Records Management System can mean lost revenue, lost customer confidence and potential legal liability.  An effective Records Management Program will combine all technologies to bring you an integrated approach. Medical Genesis can help manage your records needs by offering customized solutions for your firm’s needs.  We can store your paper records in our state of the art hard copy records center.  We can scan-on-request, giving you immediate digital access to your paper records. We can convert all your records to digital in our OnlineRecordsCenter. We can work with you to establish a retention program. We will work with you to develop a system that will link every department, including sales, facilities, human resources, accounts payable, accounts receivable and IT. Your database will be password protected giving each member of your staff access to only those records he or she needs.  Each of Medical Genesis's services are available on our exclusive web based eAccess technology, you are always assured of a complete record of chain-of-custody, from record creation to its destruction.  eAccess gives you 24/7 access from any internet connection and is the most intuitive and convenient in the industry. You can order services with a click of the mouse, an email, phone call or fax. Medical Genesis guarantees its services will be both on time and accurate.  Speak to one of Medical Genesis's retail consultants to see how we can provide solutions to benefit every department in your retail organization.

Government Information Management

Government agencies, both local and national, handle a tremendous amount of information, the volume of which is always increasing.  With a demanding amount of public responsibilities along with challenging budgets to meet, managing that data – from security and storage through archiving and retrieval – can often be a complex, expensive and time consuming endeavor. Medical Genesis has been a trusted name in governmental Information Management for more than 20 years.  Our dedication to customer service and our understanding of how day-to-day office life works makes us an obvious choice for all of your document storage and data management needs. Many government agencies require a trained archivist to handle their more sensitive information.  At Medical Genesis we can take on as much or as little of the information management process as necessary. We help to streamline efficiency, establish best practices, or simply store and manage information in one of our secure facilities.  We understand that your job is to serve the people; our job is to serve you.

Entertainment Information Management

Since its inception, and due to its prime location close to the heart of New York City, Medical Genesis has been storing and managing everything from old fashioned video tapes to digital recordings and even physical sets and props for some of the largest players in the Entertainment industry. Whether a physical set piece or a single piece of film, Medical Genesis understands the value of properly maintaining the integrity of these items. In some cases this means providing a climate-controlled environment for proper preservation. In other instances it means ensuring documents are properly boxed and stored. Regardless of the needs, Medical Geneis meets each one and has done so for over 20 years. Medical Genesis's Information Management Systems can combine the physical with the digital to improve the management of your information, both physical and digital. We are also fully capable of enhancing your human resources and accounting departments with our Medidal Genesis Digital office solutions.

Small & Medium Business Information Management

Small and medium sized business face unique Records Management challenges.  They have the same needs for customer privacy and regulatory Records Compliance as larger businesses, but they are often more limited in space and personnel and have limited funds for capital expenditures such as servers and software.   Medical Genesis will work with your small or medium sized business to tailor a solution that will complement your business model and for your bottom line.  We will apply our decades of Records Management experience to help your business: Establish a records retention and destruction schedule for paper and electronic records Securely and systematically store your records in a cost effective manner Have complete password protected control of your records inventory with our exclusive eAccess technology – You will never lose track of a record Scan records on your request Automatically backup computer systems – Your IT department sets the schedule and bandwidth.  Protect your customers’ credit card and personal information with encrypted electronic data and with legally compliant retention and destruction procedures Rapidly recovery of data in case of natural or manmade disaster Develop a customized database Small and medium sized business face unique Records Management challenges.  They have the same needs for customer privacy and regulatory Records Compliance as larger businesses, but they are often more limited in space and personnel and have limited funds for capital expenditures such as servers and software.   Medical Genesis will work with your small or medium sized business to tailor a solution that will complement your business model and for your bottom line.  We will apply our decades of Records Management experience to help your business: Establish a records retention and destruction schedule for paper and electronic records Securely and systematically store your records in a cost effective manner Have complete password protected control of your records inventory with our exclusive eAccess technology – You will never lose track of a record Scan records on your request Automatically backup computer systems – Your IT department sets the schedule and bandwidth.  Protect your customers’ credit card and personal information with encrypted electronic data and with legally compliant retention and destruction procedures Rapidly recovery of data in case of natural or manmade disaster Develop a customized database

Architecture Information Management

The Architectural/Construction/Engineering industry is experiencing unprecedented change. The recent downturn in the economy has hit A/C/E almost like no other. However, with the emerging Green Revolution and with federal stimulus money, A/C/E could be the fastest growing industry of the decade. Evolving technologies and government funding of projects, means a need for strict adherence to Records Management procedures. An effective and compliant Records Management system can help grow your company, protect your legal interests and help maintain customer confidence. . An effective Records Management program will combine all technologies to bring you an integrated approach. Medical Genesis can help manage your records needs by offering customized solutions for your firm’s needs. We can store your paper records in our state of the art hard copy records center. We can scan-on-request, giving you immediate digital access to your paper records. We can convert all your records to digital in our OnlineRecordsCenter. We can work with you to establish a retention program. We will work with you to develop a system that will link every department, including project management and bidding, facilities, human resources, accounts payable, accounts receivable and IT. Your database will be password protected giving each member of your staff access to only those records he or she needs. Each of Medical Genesis's services are available on our exclusive web based eAccess technology, you are always assured of a complete record of chain-of-custody, from record creation to its destruction. eAccess gives you 24/7 access from any internet connection and is the most intuitive and convenient in the industry. You can order services with a click of the mouse, an email, phone call or fax. Medical Genesis guarantees its services will be both on time and accurate. Speak to one of Medical Genesis's retail consultants to see how we can provide solutions to benefit every department in your retail organization.

Human Resources Information Management

Human Resource departments are responsible for the infrastructure that enables employees to work. They recruit and hire employees, maintain job descriptions, administer benefits, manage employee compensation, support managers in supervising performance, provide career development advice to employees, and ensure that the organization complies with federal and local governmental regulations under guidelines set forth from OSHA, EEO, ERISA and HIPAA. This translates into an astronomical amount of documentation: Standard and ad hoc reports Personnel files Research for business problems and trends Documents for legal proceedings Any required forms HR policies & procedures, employee handbooks, benefits summaries and other internal HR documents Licenses and certifications Compliance audits for regulatory agencies  Medical Genesis will design a Records and Information Management strategy to ensure that all data is organized – from security and storage through archiving and retrieval. Our dedication to customer service and our understanding of how day-to-day office life works makes us an obvious choice for all of your document storage and data management needs

Accounting Information Management

No industry creates more records than accounting.  Whether you are a CPA, CFO, work with payroll, accounts receivable or accounts payable, Medical Genesis has solutions that will keep your records organized and compliant. It is also imperative that accounting agencies must adhere to the varying regulations and Medical Genesis Information Management Services will help to ensure that you’re not only in Compliance but are meeting your deadlines and cutting costs. Accounting Solutions can: Provide you with a fully integrated web based platform for all of your accounting systems Streamline inefficient, paper-intensive processes while reducing costs Image, index and store records electronically in the GRM Online Records Center, making them available for searches, data-mining, reporting and workflow processes Significantly reduce the time and resource issues of maintaining and managing paper files Ease the process of preparing management, tax and compliance reports Reduce the labor and processing costs of retrieving financial information for audit purposes Ensure Records Compliance with the Sarbanes-Oxley Act of 2002 and other federal, state and local regulatory statutes Help create and adhere to a records retention program